Back

JOB CANDIDATE PRIVACY POLICY

 

Date: June 24, 2020

Version: 1.1

 

Preliminary

 

BODO PROJECT MANAGEMENT LTD is committed to protecting the personal data and the privacy of the BODO PROJECT MANAGEMENT LTD
job applicants and also it aims to comply with applicable data protection laws. BODO PROJECT MANAGEMENT LTD consists of BODO PROJECT MANAGEMENT LTD and its affiliates and/or related companies. This Job Candidate Privacy Policy (“Policy”) has been designed to provide information in relation to how BODO PROJECT MANAGEMENT LTD and its affiliates and/or related companies (“Bodo”) collects, uses, stores and discloses
your personal data.

 

Data Controller:

 

BODO PROJECT MANAGEMENT LTD

Address: Arch. Makariou III, 132, SAGRO BUILDING, 3021, Limassol, Cyprus

 

Collection and Use of Your Personal Data

 

Personal data means any information relating to you that identifies you or could reasonably be used to identify you, and that is recorded in any form.
It includes your name (in English and native languages), address, education, contact details, current job title and employer, any attachments (such as CV, cover letter), your passport details and the passport details of your dependents (for subsequent travel arrangements in case your job application
will be successful).

 

Bodo, as Data Controller, collects, processes and uses the personal data you submit through our website www.bodo.com.cy, for the purposes
of processing your application as further described below.

 

Additionally, Bodo may collect and process your personal data from the following publicly available sources, provided collection of the data
is necessary and relevant to the performance of the job which you apply for and provided we are allowed to do so by national laws (“direct search”): LinkedIn, Facebook, Twitter and other social media platforms, Google, Xing, Telegram.

 

Background Checks

 

Before making a final decision to recruit you, we may collect and process information relating to your criminal record in order to satisfy ourselves
that there is nothing in your criminal convictions history which makes you unsuitable for the role. We seek to ensure that our information collection
and processing is always proportionate. Background checks are carried out by a background check provider.

 

Purposes of Processing Your Personal Data

 

Any personal data you provide to Bodo will be used to process your application for the specific position you have applied for. In accordance
with applicable law, your personal data may be retained and used to process your application for other open positions within Bodo and its affiliates
and/or related Companies which may be suitable, unless you object to such processing in which case they will be deleted.

 

The processing of your personal data is based on Article 6(1)(b) of the GDPR. We need your personal data in order to conduct the recruitment
process, and we will not be able to consider you for a job offer when you do not provide us with your personal data.

 

Any processing of personal data from other sources is based on Article 6(f) of the GDPR.

 

When we retain your personal data for other open positions, we do this based on Article 6(1)(f) of the GDPR and in order to give you the possibility
to work with us in the future, even though we are currently unable to offer you a position.

 

We will delete your personal data as soon as it becomes clear that an offer of employment will not be made to you or is not accepted by you, unless
we believe that you might be suitable for other future open positions and you have not objected to this, or unless we need to retain your personal data for the preparation, filing or defense of legal claims. If we retain your personal data for other open positions, we will not store your personal data
for this purpose for longer than 3 (three) years.

 

Transfer of Your Personal Data

 

By submitting your application, you transfer your personal data to Bodo in Cyprus. Your personal data may be shared with other Bodo affiliates
to contact you about the specific position you applied for and future job openings. In such case, Bodo guarantees an adequate level of personal data protection, including but not limited to, by entering into standard data protection clauses adopted by the European Commission with its affiliates.

 

Security for Your Personal Data

 

Bodo uses appropriate administrative, technical, personnel, and physical measures to protect your personal data. Hard copies are kept in locked
filing cabinets with only certain authorized individuals having access to the information. All electronic data are kept secure on corporate drives with
only select authorized individuals having access to the information. Your personal data are also protected through confidentiality undertakings
entered into by all persons processing your personal data.

 

Use of Third-Party Service Providers

 

Bodo may engage third-party service providers, such as recruitment agencies/search firms and providers of recruiting software and applicant tracking system with whom Bodo contracts as part of its normal business operations to carry out recruitment-related functions. Bodo diligently selects such service providers and enters into written agreements with them ensuring that such providers (i) have adopted adequate data protection and security measures to safeguard your personal data; (ii) only use your data as instructed by Bodo and for no other purposes; and (iii) store your personal data only within the terms of the agreement. Each third-party service provider guarantees an adequate level of personal data protection, including but not limited to, by entering into standard data protection clauses adopted by the European Commission.

 

Your Privacy Rights

 

You have the right (i) to request from us access to your personal data as well as the right to data portability; (ii) to request from us rectification of your personal data; (iii) to object to the processing; and (iv) to request from us erasure of your personal data. If you would like to exercise any of your rights, please send us an e-mail to: [email protected] and submit the relevant request.

 

You also have the right to lodge a complaint with a supervisory authority.